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Feature of the Month
Feature of the Month:

Automatice E-mail Responses
(out of office, etc.)

Use Rules function to create a rule to automatically respond to incoming e-mails while you are out of the office.

Rules triggering a reply (such as this vacation rule) keep a record of who a reply has been sent to, and make sure a reply is sent only once to that user.

You can include attachments with your automatically generated reply, or even copy or blind copy other e-mail addresses.

Use Define Conditions to add specific information to your rule. The following are examples of using Define Conditions.

  • If you want to set up the dates during which the rule is in effect. Click Define Conditions, click Delivered in the first drop-down list, click On or After Date in the second drop-down list, then in the date field, select the date you are leaving on vacation. Click the End pop-up list, then click And. On the new line, click Delivered in the first drop-down list, click On or Before Date in the second drop-down list, in the date field, select the date you are returning from vacation, then click OK.
  • If you want to make sure you reply only to items that are sent specifically to you (and not to list servers or newsgroups). Click Define Conditions, if you have already specified information in this dialog box, click the End pop-up list, then click And. On the new line, click To in the first drop-down list, click [ ] Contains in the second drop-down list, then in the next field, type your name as it displays in the To field of a mail message.
  • If you want to make sure that you do not reply to items from yourself (possible through delayed delivery, proxies, and so forth). Click Define Conditions, if you have already specified information in this dialog box, click the End pop-up list, then click And. On the new line, click From in the first pop-up list, click [x] Does Not Contain in the second drop-down list, in the next field, type your name as it displays in the From field of a mail message, then click OK.
  • If you want to reply to internal items only. Click Define Conditions, if you have already specified information in this dialog box, click the End pop-up list, then click And. On the new line, click From in the first drop-down list, click [x] Does Not Contain in the second drop-down list, in the next field, type *@*, then click OK.

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